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How GEMS Can Help You
Data Collection, Management, and Analysis
Mosaic Network has a tried and tested process
to set up a GEMS project. We have outlined this process below,
based on a typical First 5 initiative – a scheme to
provide school readiness services to at-risk families with
children aged zero to five.
Based on any preliminary evaluation strategy
Mosaic Network consultants will identify the specifics, in
this case data collection, management, reporting and analysis.
We will identify demographic, process, and
outcome data elements and customize the GEMS Program-Activity
Data Management Module to these specifications. Multiple users
within a program can enter demographic data, track services
delivered, and document outcomes, all at the client level.
Pre-defined report templates allow funded
programs to generate and submit periodic reports for Commission
staff that compare actual to projected numbers for clients
served and services delivered, as well as progress toward
specific program goals.
The Commission, using GEMS Periodic Report/Data
Transfer Module, reviews and processes the periodic reports
collectively. This paints a picture of the overall success
of programs and compiles initiative-wide data on client demographics,
service usage, and outcomes.
Contract Management
Accurate and meaningful contract management
is essential to the smooth running of any First 5 initiative.
The GEMS contract management system is built with this in
mind.
Commission members identify problems in efficiently
monitoring the degree to which funded programs meet the projected
service delivery and fiscal requirements of their contracts.
Although database systems are usually in
place, they might not capture all the information Commission
staff would like. There could also be a significant lag time
in entering information that funded programs report by hand.
In these cases, Mosaic Network consults with
the Commission to determine the scope of the database they
desire. Mosaic Network configures GEMS to interface with the
existing database to produce a new module.
This means we can use and improve what you
already have rather than go through the costly and labor-intensive
process of building a new database system from scratch.
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